Article Index
ASMB By-Laws
Article I. Purpose
Article II. Members
Article III. Council Members
Article IV. Officers
Article V. Committees
Article VI. Waiver of Notice
Article VII. Indemnification of Council Members and Officers
Article VIII. Fiscal Year
Article IX. Amendments
All Pages

 

ARTICLE V.  Committees

Section 1.  Creation
The Council shall have the power to establish such committees as it may deem advisable with such powers as it may determine.

Section 2.  Appointment
Except as otherwise specified in these Bylaws, members of committees shall be appointed by the President and membership on committees shall not be limited to Council Members, except for the Executive Committee. The President shall name the chairperson of each committee and shall have the power to remove said chairperson or committee members, subject to the approval of the Council.

Section 3.  Executive Committee
The officers of the corporation shall constitute the Executive Committee. The Executive Committee shall have the power to exercise the authority of the Council in the management of the corporation in any emergency or other situation where the President deems that action should be taken before a full Council meeting could reasonably be held; provided that, the Executive Committee shall not have the power of the Council in reference to amending, altering or repealing the Bylaws; electing, appointing or removing any Council Member or Officer of the corporation; amending the Articles of Incorporation; adopting a plan of merger or consolidation; authorizing the sale, lease, exchange or mortgage of all or substantially all of the property and assets of the corporation; authorizing the voluntary dissolution of the corporation or revoking proceedings therefor; adopting a plan for the distribution of the assets of the corporation; or amending, altering or repealing any resolution of the Council which by its terms may not be amended altered or repealed by such committee. The designation and appointment of any such committee and the delegation thereto of authority shall not operate to relieve the Council, or any individual Council Member, of any responsibility imposed upon it or said Council Member by law. Unless the Council or the Executive Committee provides otherwise, the meeting and actions of the Executive Committee shall have the same notice, quorum and voting requirements as are applied to Council meetings and minutes shall be kept of each meeting of the Executive Committee.

Section 4.  Nominating Committee
The Council shall appoint a Nominating Committee composed of seven (7) persons. Membership in the nominating Committee shall be composed of (a) three Council Members of the corporation, (b) three members who are not Council Members of the corporation and the Past-President. The Past President shall chair the committee. The Nominating Committee shall be responsible for nominating candidates for the Council, the Officers and for nominating members of the ensuing year's Nominating Committee. The nominating Committee shall nominate at least one candidate for each position on the Council. The Nominating Committee shall submit its list of nominees to the Council at least two months prior to the annual meeting.

Section 5.  Committee Mission Statements
The following is a listing of each of the societies committees and their defined directives.

NOMINATIONS COMMITTEE:  The directive of the nominations committee is to prepare the slate of candidates annually for elections as needed. The committee is chaired by the Past President and comprised of three current council members and three members at-large, appointed ad hoc. Consideration should be given to the proposed nominees areas of specialty to ensure a broad representation of associated areas within the Council. This slate is to be presented to the Board for approval prior to opening official elections for the general membership. The Chair of this committee is responsible for contacting the nominees to confirm their interest and availability in running for the office and for follow-up post election with results. The Chair is also responsible for providing new Board members with an introduction to their duties either via email communications, conference call or at the next society meeting.

MEMBERSHIP COMMITTEE:  The directive of the membership committee is to monitor the current society membership levels and to develop plans to recruit new members. They may utilize the newsletter, available ad space in the associate journal or any other medium including the membership email list for blasts. The chair is to report activity and membership trends at the annual ASMB Council meeting along with current committee actions.

SCIENTIFIC ADVISORY COMMITTEE:  The advisory committee's directive is to provide ASMB with expert advice on matters pertaining to the science and areas affecting the society's interest as a whole. Areas may include grants and funding procedures, developments in research or any other area in which the council, as a whole, sees fit to require expert advice and consultation. The committee oversees the long range planning for the biennial meeting and oversees the awards that are given at the meeting.

NEWSLETTER COMMITTEE:  The directive of the newsletter committee is to facilitate a gathering of submissions for the ASMB newsletter. The committee is headed by an editor (chair) and co-editor (vice-chair) with members appointed. The newsletter is published electronically and sent to the current membership 3 times per year. The editors along with any assistance available will review submissions, compile appropriate material and draft the newsletter into an appropriate and consistent format. A draft of the completed newsletter is to be sent to the society President for final approval before general distribution.

WEBSITE COMMITTEE:  The directive of the website committee is to periodically review the current society website and ascertain what updates or enhancements are required. The committee is also responsible for formulating plans for new website development as approved by the Board to keep the website current with regards to programming and capacity. New endeavors of the website committee may be recommended to the board.

NIH COMMITTEE:  The NIH committee directive is to keep the society informed on relevant issues and act on behalf of the society, with council and President approval, for matters pertaining to NIH issues that effect scientists in our field. The committee should research current issues and report to the council on relevant findings; making recommendations on any actions required to maintain the interest of the society.

PUBLICATIONS COMMITTEE:  The publication committee directive is to manage the publications of the society under policies determined by the council. They are to provide advice and consent on the appointment of the editor of the associated journal(s) and render an annual financial report and statistical data regarding the publications. The committee may act on its own in bringing recommendations to the council for review of the direction of publications and new ideas for future development. The committee will include individuals who have served as editors or associate editors of scientific publications.

STRATEGIC PLANNING COMMITTEE:  The Strategic planning committee directive is to provide the vision, framework and strategies for the development of the society as it grows. The committee should provide support, ideas and advice in facilitating the maintenance and growth of the society with regards to education, economic, and membership development or any other area(s) that require this support throughout the society. This committee should review the strategic planning documents annually and bring to the council items that require attention. A yearly report will be made at the annual council meeting.